A complete reference of X12 EDI documents supported across supply chain, transportation, manufacturing, grocery, and warehouse operations.
Talk to an EDI ExpertCore documents exchanged between buyers, sellers, and trading partners to manage purchasing, fulfillment, and invoicing.
Sent by a supplier to request shipping routing instructions from a buyer or retailer before a shipment is made.
The buyer's response to a 753, providing approved carriers, routing codes, and shipping instructions the supplier must follow.
Sent by a supplier to a buyer to request payment for goods or services. Replaces paper invoices and enables automated accounts payable matching.
Used to communicate adjustments to previously billed amounts, including chargebacks, returns, allowances, and billing corrections.
Communicates hierarchical organizational data such as store, distribution center, and corporate account structures across trading partners.
Sent by a buyer to inform a supplier of payment details, including which invoices are being paid and any deductions applied.
A functional acknowledgment used to report errors or acceptance status at the data level, beyond what a 997 covers.
Communicates forecasted demand over a planning horizon. Used in manufacturing and replenishment to give suppliers visibility into future orders.
Transmits product catalog data including item descriptions, pricing, UPCs, and product attributes from a supplier to a buyer or retailer.
Shares current inventory levels, locations, and availability with trading partners. Commonly used in drop-ship and vendor-managed inventory programs.
The foundational supply chain document. Sent by a buyer to a supplier to initiate a purchase, including items, quantities, pricing, and ship-to details.
Sent by a retailer to a supplier with point-of-sale data, inventory levels, and sales history. Supports vendor-managed inventory and demand planning.
The supplier's response to a purchase order, confirming acceptance, partial acceptance, or rejection, with any changes to items, quantities, or ship dates.
Sent by a supplier prior to delivery to notify the buyer of shipment contents, carton configuration, carrier, and tracking. Critical for receiving and compliance.
Combines shipment notification and billing information into a single document, reducing the need to exchange separate ASNs and invoices.
Sent by a buyer to modify a previously issued purchase order, including changes to quantity, pricing, delivery date, or ship-to location.
Confirms receipt of goods and documents any discrepancies between what was shipped and what was actually received.
Communicates a detailed shipping schedule to a supplier, specifying what should ship and when, often used in just-in-time manufacturing environments.
The supplier's response to a 860, confirming whether the requested changes to a purchase order are accepted or rejected.
Provides an update on the current status of one or more orders, including fulfillment progress, back-order status, and expected ship dates.
A specialized invoice format used in the grocery and consumer goods industry, supporting allowances, deductions, and promotional pricing common in CPG trading.
Documents used to coordinate freight movement between shippers, carriers, and receivers.
Sent by a shipper to a carrier to request transportation of a shipment. Includes pickup and delivery details, commodity information, and special handling instructions.
The carrier's invoice for freight services, including accessorial charges, fuel surcharges, and line-haul rates. Used for freight audit and payment.
Provides real-time shipment status updates from a carrier, including pickup confirmation, in-transit milestones, exceptions, and proof of delivery.
Documents that support production planning, supplier scheduling, and materials coordination in manufacturing environments.
Communicates a demand forecast or material release to a supplier over a planning horizon. Gives suppliers visibility into future requirements so they can plan production and inventory accordingly.
Issued by a manufacturer to a component supplier or contract manufacturer to authorize production or delivery of parts, raw materials, or finished goods.
The supplier's confirmation of a purchase order, including acceptance of quantities, pricing, and delivery dates or any proposed changes.
Sent by a supplier to a manufacturer prior to delivery, detailing shipment contents, packaging configuration, and carrier information to support receiving and production scheduling.
Used to modify a previously issued purchase order when production schedules shift, quantities change, or delivery windows need adjustment.
A detailed, time-phased delivery schedule sent to a supplier specifying what should ship and when. Common in just-in-time and lean manufacturing environments where delivery timing is critical.
The supplier's response to a 860 change request, confirming whether the requested modifications are accepted, rejected, or partially accommodated.
Confirms receipt of materials or components at a manufacturing facility, documenting quantities received and any discrepancies against the original order or ASN.
Documents used in the grocery, CPG, and food and beverage supply chain, where promotional pricing, allowances, and high-volume replenishment are common.
The grocery retailer or distributor's order to a CPG supplier. Often includes promotional pricing, allowances, deal codes, and program identifiers specific to the grocery channel.
A grocery-specific purchase order used by retailers and distributors to order CPG products. Supports the complex allowance, deal, and promotional pricing structures unique to the grocery channel.
The buyer's modification to an existing 875 grocery PO, adjusting quantities, delivery dates, or promotional pricing. Carries the same deal and allowance structures as the original order.
Supplier's response to a grocery PO confirming acceptance, substitutions, or out-of-stock items. Fill rate accuracy is closely tracked in the grocery channel.
Critical in grocery for DSD (direct store delivery) and DC replenishment. Must include SSCC pallet labels, item detail, and case quantities to support automated receiving.
A grocery-specific invoice format supporting the complex billing structures common in CPG, including off-invoice allowances, scan-based trading, promotional deductions, and deal pricing.
Sent by a retailer to a CPG supplier with point-of-sale movement, on-hand inventory, and sales history by store or DC. Used for vendor-managed inventory and demand collaboration.
Used by CPG suppliers to communicate item setup data including UPCs, case configurations, pricing tiers, and promotional pricing to retailers and distributors.
The retailer or distributor's payment notification to the supplier, detailing which invoices are being paid and what deductions or allowances have been applied.
Used extensively in grocery to communicate chargebacks, off-invoice deductions, promotional adjustments, and compliance fines back to the supplier.
Documents that coordinate inventory movement, storage, and order processing between trading partners and third-party logistics providers.
Sent by a depositor (owner of goods) to a 3PL to instruct them to ship inventory from a warehouse. Includes what to ship, where to ship it, and how.
Notifies a 3PL that inventory is being transferred and will arrive at their facility, giving them advance notice to plan receiving and putaway.
Sent by a 3PL back to the depositor confirming receipt of a stock transfer, including quantities received and any discrepancies from the expected shipment.
The 3PL's confirmation that a shipment has gone out. Includes carrier, tracking number, quantities shipped, and any shortages or exceptions from the original order.
Communicates adjustments to inventory records held at a 3PL facility, such as cycle count corrections, damage write-offs, or location transfers within the warehouse.
These X12 documents cover North American supply chains. If your trading partners use UN/EDIFACT, we support that standard too.
We support a wide range of X12 EDI documents beyond this list. If you have a specific requirement, our team can map, test, and certify it with your trading partner.
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