EDIFACT ORDRSP — Purchase Order Response
The supplier's structured reply to ORDERS: accepted, rejected, or changed quantities, dates, and prices, with reason codes your ERP must interpret.
✦ What It Does
ORDRSP confirms the commercial position on each ORDERS line. Partners often require line-level responses aligned to LIN references from the original order.
BGM carries response type; line sections echo ORDERS structure with QTY changes, schedule shifts in DTM, and sometimes PRI adjustments.
Strict SLAs apply in retail: late ORDRSP can delay downstream ASN and invoice processing.
⚡ When It's Used
- Supplier ERP generates ORDRSP after order entry or allocation.
- EDI gateway auto-responds within partner time windows.
- Partial acceptance splits lines into accepted and back-ordered quantities.
- Rejection triggers buyer workflow to revise ORDERS.
- Automotive sequence programs tie ORDRSP to cumulative material release.
Who Uses EDIFACT ORDRSP
European retail & brands
Common in EDIFACT-first programs where purchase order response flows between HQ, DCs, and suppliers across the EU and APAC.
Global manufacturers
Automotive, industrial, and CPG companies standardize on EDIFACT for plants and suppliers outside North America.
3PLs & carriers
Logistics service providers consume or produce the message when the contract mandates UN/EDIFACT syntax and directories.
Key Segments & Constructs
EDIFACT uses a hierarchical structure: UNH (message header) opens the transaction; BGM (beginning of message) carries the document name and reference; party data uses NAD; lines often use LIN with QTY, PRI, and MOA. Exact segment requirements depend on the message directory (D.96A, etc.) and your trading partner's implementation guide.
BGM
Response code and reference back to buyer's order number in RFF or BGM.
LIN / QTY
Line response with action codes and confirmed or proposed quantities.
DTM
Confirmed ship or delivery dates per line or header.
PRI / ALC
Price confirmations or allowance/charge adjustments negotiated on the response.
Related Messages
Need Help with EDIFACT ORDRSP?
Better EDI maps, tests, and operates EDIFACT alongside X12—same platform, translation when partners use different standards.
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